At RBC Group we recognise the importance of strategic fleet management, specifically printer fleet audits, to your organisation’s bottom line. This strategy involves managing your fleet of printers, photocopiers and multifunctional devices, so that the process is streamlined, automated and cost effective.
A centrally managed print fleet helps to save you both time and money and increases productivity across your organisation. At RBC Group, a print cost analysis strategy is one of our specialist offerings, which is customised to your organisational needs, configured in real time and gives you the power to respond immediately to any changes.
There are four key areas where a printer fleet audit can be of benefit to your organisation:
· Reducing costs: A fleet of mismatched printers, photocopies and multifunctional machines all from different manufacturers is both inefficient and wastes valuable time and money. They all require different hardware, supplies, services and repairs, all of which results in wasted time and higher costs.
A printer fleet audit however, helps to optimise your printing services by not only reducing costs, but also by centralising, updating and integrating your printing services.
· Reducing your carbon footprint: Many organisations have an assortment of outdated printing machines which heavily consume large amounts of paper, toner and electricity.
A print cost analysis can help to reduce your carbon footprint by a variety of means, including document digitalisation, upgrading and removing unnecessary machines, using multifunction devices and centralising your printing services.
· Productivity is increased: Employees spend a substantial amount of time walking between their desk and the printing room or delivering printed documents to their destination. Productivity is also reduced by the amount of time printers become jammed, run out of paper or toner and need to be serviced or repaired.
With a print cost analysis, cost effective changes can be made so that employees spend less time waiting for printers to be fixed or serviced and less time walking to the printing room. This is because we can implement an automatic servicing schedule, a preventative maintenance strategy and an automatic restocking and supply program that will increase the uptime of your printers, resulting in increased employee productivity.
· IT time is better managed: An inefficient printing infrastructure can heavily impact your IT department, requiring them to spend an endless amount of time attending to jammed and inoperative printers. Calls to multiple vendors to fix mechanical problems or to update software wastes their valuable time, which could be better spent on more strategic matters.
A printer fleet audit can ensure that IT personnel are better utilised in your organisation. They are specialists in their field and it doesn't make economic sense to use them to clear paper jams or log service calls. A real time print cost analysis, will help you to free IT staff to focus on specialist tasks related to your core business initiatives, increasing productivity and reducing IT costs.
At RBC Group we automate many of the processes involved with a fully functioning and efficient printing service. We help to identify the under or over utilisation of printers, update and remove inefficient machines, set up scheduled servicing, automate supply deliveries, as well as various other functions that streamline your printing services.
One of the biggest costs to organisations stems from their printing services, but with an effective management plan in place, these costs can be dramatically reduced.
At RBC Group we work with you to reduce these high costs and inefficiencies by taking over the supply and management of your print fleet. Our strategic fleet management plans are customised to your organisational goals and encompass machine servicing, equipment upgrades, installations or removals, as well as scheduled maintenance and the supply of consumables.
The RBC Business Solutions fleet management plan for your print consumables includes the installation of customised software, which automatically keeps an accounting of stock levels and automates deliveries on time and when needed.
This automation takes the pressure off staff needing to constantly inventory stock levels, by organising deliveries before printers run out of toner and photocopy paper, for example. It also eliminates the need to move stockconsumables from one printing room to another, because one area has run out of photocopy paper.
With a streamlined fleet management plan, your printing needs will be centralised, your machines updated and printer consumable stock levels kept current.
RBC Group removes the worry and the stress that arises from printers constantly breaking down or becoming jammed and photocopy paper always running out.
With a fleet of well-maintained and updated multifunction printing devices, preferably all from the same manufacturer and of a compatible design, the variety of consumables that you need to keep on hand is dramatically reduced.
This is because having the same machine in multiple locations throughout your organisation, means that they all use the same consumables, so you don’t need 10 different toners on hand. Of course, this is the ideal situation and many organisations have a variety of different printing machines from a handful of different manufacturers.
At RBC Business Solutions we manage and supply all of your printing consumables, regardless of how many different machines and brands you have across your organisation. We have access to an extensive range of printing consumables, suitable for a large range of printers and multifunction machines.
It doesn’t matter if your printers are all different, because RBC Business Solutions manage and control yourconsumable stock levels, across your entire organisation.
Scheduled deliveries that keep your consumables topped up at all times, takes a huge amount of stress away from the IT and the administration departments. Staff are also better able to complete their workloads, knowing that the printers are well maintained and supplied.
Once your printing fleet is optimised and running well, productivity will begin to increase as staff are at last free to focus on their core activities within your organisation.
With the installation of your automated delivery software, you will receive an ongoing supply of all your printing needs for your entire fleet of printing machines, across your whole organisation.
We can supply consumables for your existing machines or we can also perform a print environment audit and customise your printing fleet to be more efficient and cost-effective.