Strategic Fleet Management

A fleet of mismatched printers, photocopies, and multifunctional machines all from different manufacturers is both inefficient and wastes valuable time and money. They all require different hardware, supplies, services, and repairs, all of which results in wasted time and higher costs.

Strategic fleet management, however, helps to optimise your printing services by not only reducing costs, but also by centralising, updating, and integrating your printing services.

Many organisations have an assortment of outdated printing machines which heavily consume large amounts of paper, toner, and electricity.

A print cost analysis can help to reduce your carbon footprint by a variety of means, including document digitalisation, upgrading and removing unnecessary machines, using multifunction devices, and centralising your printing services.

Employees spend a substantial amount of time walking between their desk and the printing room or delivering printed documents to their destination. Similarly, productivity is also reduced by the amount of time printers become jammed, run out of paper or toner, or need to be serviced or repaired.

With a print cost analysis, cost effective changes can be made so that employees spend less time waiting for printers to be fixed or serviced and less time walking to and from the printing room. This is because we can implement an automatic servicing schedule, a preventative maintenance strategy, and an automatic restocking and supply program that will increase the up-time of your printers, resulting in increased employee productivity.

An inefficient printing infrastructure can heavily impact your IT department, requiring them to spend an endless amount of time attending to jammed and inoperative printers. Calls to multiple vendors to fix mechanical problems or to update software wastes their valuable time, which could be better spent on more strategic matters.

Strategic Fleet Management can ensure that IT personnel are better utilised in your organisation. They are specialists in their field and it doesn’t make economic sense to use them to clear paper jams or log service calls. A real time print cost analysis, will help you to free IT staff to focus on specialist tasks related to your core business initiatives, increasing productivity and reducing IT costs.